Special Administrative Assistant or Manager

Position Objective:

  • To perform a wide range of administrative duties and coordinate other administrative tasks
  • To help manage the organization’s internship program
  • To work on specific projects, as assigned by the manager, to help promote the goals of the organization

Term of Employment:

Full-time

Reports to:

Manager

Location:

Manila, Philippines (campaigns headquarters)

Primary Responsibilities and Duties:

  • Answer phones, transfer calls, and politely, professionally, and diplomatically respond to callers’ questions and concerns
  • Check, relay, and remove messages from the answering machine
  • Promptly sort and distribute incoming mail and check faxes, responding as appropriate
  • Welcome visitors to the office
  • Coordinate some aspects of the organization’s internship program, including making flight arrangements, picking up people at the airport, and preparing orientation materials
  • Help manage the workload of interns and assist in acclimating them to the Philippines
  • Respond in a timely manner to literature and information requests from the public
  • Take and place lunch orders for the office daily
  • Handle Filipino correspondence, including making calls to Philippine media, writing Filipino advocacy copy, translating media releases from English to Filipino, proofing Filipino text, and conducting research on Filipino materials
  • Work with airlines, travel agents, printers, couriers, and other vendors
  • Maintain and update the celebrity, media, and activist databases
  • Assist the vice president, the manager, and the senior campaigner with researching projects, completing online forms, and obtaining props for demonstrations and photo shoots
  • Work with the manager to ensure that the office is kept orderly and that supplies are ordered and stocked, as needed
  • Help keep the office running efficiently, including by calling the supervisor’s attention to any problems and, when necessary, taking action
  • Perform any other duties assigned by the supervisor

Qualifications:

  • Knowledge of a variety of standard computer software applications (e.g., Microsoft Word and Outlook) required
  • Basic graphic design knowledge a plus
  • Ability to establish priorities, organize tasks, and meet multiple deadlines while under pressure
  • Excellent attention to detail
  • Ability to make sound independent judgments
  • Excellent organizational skills and a pleasant disposition
  • Demonstrated ability to take initiative and follow through
  • Willingness to engage in some outdoor work
  • Effective communication skills in both English and Filipino
  • Professional appearance
  • Knowledge of animal rights issues and campaigns
  • Commitment to the objectives of the organization

How to Apply

Deadline for this position is: June 1, 2023

To apply for this position, please click below. Because of the high number of submissions that PETA Asia receives, applications are not accepted by other means.

Apply now